Forwarder/shipping line/haulier information sea freight


A. Standard conditions for GPS:

  1. GPS needs an original Bill of Lading, B/L, from the shipping line.
  2. THC and gate charge should be included in port of destination we need 5 days detention and 10 days demurrage, or 14 days combined detention and demurrage.
  3. GPS needs a draft B/L for approval before the original B/L is printed. GPS provides a B/L instruction with all information.
  4. If any of these conditions can’t be met this has to be clearly stated on the quotation.

B. Other conditions:

  1. Any waiting times have to be documented and signed by representative at the loading point.
  2. The invoice should have a clear connection to the quotation, so that all cost can be easily identified. Any exchange rates used have to be stated clearly.
  3. The quotation should state all costs involved in the complete transport and the handling of exchange rate should be described clearly.
  4. If you as a haulier arranges the customs clearance on our behalf, we need a copy of this by. email or by fax. We need to receive this copy within one month after ETS.

C. Booking and booking confirmation:

You will find the following information on GPS’ booking:

  1. GPS SHNO, this has to be stated on all documents involved in the shipment.
  2. Collection address, delivery address and special requirements for these companies.
  3. Date and time for document closing and date and time for container closing.
  4. Suggested collection date and suggested delivery date.
  5. Other notes and requirements.
  6. Proforma invoice, when this is needed.
  7. Please check, carefully, if there is more than one page in the booking.

Booking confirmation should state the following:

  1. GPS SHNO.
  2. Collection address, delivery address and special requirements for these companies.
    Collection date, ETS and ETA.
  3. Vessel and feeder, when applicable.
  4. Other conditions, for example order number and number of free detention and demurrage included.
  5. If GPS handles the inland haulage the booking confirmation has to state pick-up terminal, pickup reference, delivery terminal and delivery reference.
  6. If there are any questions at this stage, please contact GPS.

D. Annex VII

GPS will provide necessary documents in cases where an Annex VII is needed.